(1) In cases where any gazetted post has been newly created or fallen vacant owing to any reason, the concerned Ministry, Secretariat or Commission shall send the details related with such post to the Ministry of General Administration within Seven days. After obtaining such information, the Ministry of General Administration shall, after verifying it with the records maintained with the Civil Employees Record Office and with itself, send requisition to the Public Service Commission for fulfillment with necessary details in every Two months.
(2) In cases where any non-gazetted post has been newly created or fallen vacant owing to any reason, the concerned Head of Department or Chief of Office shall send the details related with such post to the Public Service Commission for requisition of permanent civil employee within two months, and information to that effect shall be given to the concerned Ministry, Ministry of General Administration, Civil Employees Record Office.
(3) Notwithstanding anything contained in Sub-rules (1) and (2), requisition for fulfillment of vacancy shall be made only after adjusting the civil employees of the concerned service, group or sub- group being redundant with the vacant posts.
(4) In making requisition for posts to be vacant within the
financial year pursuant to Sub-section (3) of Section 7A. of the Act, the grounds and reasons for the vacancy of the posts shall be clearly mentioned. The authority making requisition for the fulfillment of vacant posts with false details shall be subjected to departmental punishment.